Executive Admin Coordinator

About the role

A growing healthcare organization is seeking a highly organized Executive Administrative Coordinator to provide dedicated administrative and operational support to one or two physicians. This is a high-level administrative position for someone who can keep busy professionals organized, ensure priorities are executed efficiently, and oversee the day-to-day coordination of their non-clinical responsibilities.

The ideal candidate is proactive, detail-oriented, and able to anticipate needs, solve problems independently, and manage multiple priorities in a fast-paced environment.

Responsibilities: • Serve as the primary administrative point of contact for assigned physicians. • Manage complex calendars, meetings, travel arrangements, and scheduling. • Coordinate communication between physicians, office staff, leadership, and external partners. • Assist with operational projects, follow-up items, and special initiatives. • Track priorities, deadlines, and outstanding action items to ensure timely completion. • Prepare reports, presentations, correspondence, and other business documents. • Coordinate meetings, agendas, and follow-up on key deliverables. • Help streamline administrative workflows and improve day-to-day efficiency. • Handle confidential information with professionalism and discretion. • Travel between office locations throughout the Tri-State area as needed.

Requirements

• 5+ years of executive administrative, executive assistant, or high-level office management experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Highly proficient in Microsoft Office and standard business applications.
• Professional, resourceful, and comfortable working in a fast-paced environment.
• Healthcare or medical office experience is a plus but not required.