Executive Operations Coordinator

About the role

Location: Williamsburg, Brooklyn, NY — In-office

About the Role We’re looking for a sharp, motivated, and resourceful Executive Operations Coordinator to work directly with our partners and help keep daily operations organized and moving forward. This role combines executive support, project follow-up, and office coordination. You’ll manage priorities, communicate with people inside and outside the business, and take ownership of tasks from start to finish. The ideal candidate is confident, creative, and productive—someone who asks thoughtful questions, finds solutions, and follows through. You should be comfortable speaking up, reaching out to people, and keeping things moving without needing constant direction. This is an in-office position in a professional corporate office building in Williamsburg Brooklyn.

What You’ll Do

• Work directly with the partners to organize daily priorities, schedules, and tasks.

• Coordinate meetings, prepare materials, and follow up on action items.

• Track ongoing projects, deadlines, and outstanding requests.

• Communicate with clients, vendors, and team members professionally and confidently.

• Draft emails, prepare documents, and maintain organized records.

• Research topics, gather information, and summarize findings for the partners.

• Handle day-to-day office needs and help resolve issues as they arise.

• Identify opportunities to improve organization and everyday workflows.

• Handle sensitive information with discretion.

• Take ownership of special projects and see them through to completion.

Requirements

• Proactive: You notice what needs attention and take action.
• Organized: You can manage multiple priorities without losing track of details.
• Confident: You’re comfortable making calls, asking questions, and following up.
• Resourceful: You think creatively and find practical solutions.
• Productive: You use your time well and consistently complete what you start.
• Adaptable: You learn quickly and adjust when priorities change.
• Professional: You communicate clearly and exercise good judgment.
• Qualifications
• Experience in operations, office coordination, executive support, project coordination, or a similar role is preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Comfort using email, calendars, documents, and spreadsheets.
• Ability to work independently while keeping the partners informed.
• Availability to work in-office in Williamsburg Brooklyn.
• We welcome candidates from different professional backgrounds who can demonstrate strong judgment, initiative, and the ability to get things done.
• The Opportunity
• Work closely with the partners in a role where your contributions are visible and your ideas are welcome. You’ll help shape how daily work gets organized and completed while taking on a variety of responsibilities in a professional office environment.
• How to Apply
• Apply through this posting or send your resume with the subject line “Executive Operations Coordinator.” Include a brief introduction and an example of a task or project you took ownership of and brought to completion.