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Position Summary: Candidate will be responsible for providing front desk/reception support for all department or unit. To greet, direct, screen, receive and check in visitors. Triages messages to appropriate staff members. Respond to routine and non-routine inquires and assist with basic administrative support to facilitate the workflow as needed. Please note that office coverage includes all Saturdays and evenings as needed. Responsibilities:
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Check-in and screen all staff, clients and vendors.
• Perform other clerical duties such as filing, photocopying, transcribing and faxing.
• Answering screening and forwarding incoming phone calls.
• Manage the scheduling app for office conferences and meetings.
• Receive and sort mail and deliveries.
• Travel to post office/Fed Ex or UPS center.
• Maintain and update internal spreadsheets on Excel and SharePoint for inventory.
• Maintain office filing/client records by alphabetical/numerical subject as needed.
• Retrieve material from files upon request, track all record movement of file material.
• Prepare and send records for archiving. Request archived records from warehouse as needed.
• Vehicle maintenance- provide support for simple up keeping of vehicles such as oil change, car wash and travel to services vehicles.
• Prepare work orders weekly on Chrome River.
• Travel to other agency sites for support with inventory and restock
• Assists in other departmental and organizational projects as needed and as assigned.