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Administrative Assistant to the Pre-Clinical Dean
Job Locations US-NY-New York
ID 2026-13649 College TUNY - College of Osteopathic Medicine Position Type Full-Time Schedule Shift 9:00AM-5:30PM Monday-Thursday, 9:00AM-3:00PM Friday Hours Per Week 36.5 Travel None Category Administrative/Office Support FLSA Status Non-Exempt Location : Country US
Overview The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Department.
Responsibilities The administrative assistant is responsible for managing the administrative activities of the Preclinical Dean to include, but not limited to the following:
• Maintains communications, including telephone, text and email.
• Maintains the calendar of events and responsibilities.
• Establishes and maintains recordkeeping systems.
• Schedules meetings with Students, Faculty, Chairs.
• Prepares meeting documents; records, files and distributes minutes.
• Assists in scheduling annual FDEP, and files forms.
• Assists in scheduling EDP, and files forms.
• Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern.
• Files and distributes reports of student surveys.
• Assists in collecting and filing departmental course reports.
• Assists in collecting and filing exam item reviews.
• Assists in processing faculty and staff hiring forms.
• Assists in processing faculty and staff departmental timesheets.
• Edits correspondence for the Preclinical Dean.
• Coordinates correspondence with professional organizations.
• Assists in preparing budget review and recommendations.