About the role
Accounts Payable Lead | Five Towns, NY · $75,000–$90,000
About the Role
We're looking for an experienced, detail-oriented Accounts Payable Lead to join our team. This is a hands-on, in-person role for someone who can juggle multiple client accounts, own the full AP and payroll cycle, and hold themselves to a high standard of accuracy and professionalism. The ideal candidate is a self-starter who thrives in a fast-paced, service-driven environment.
Key Responsibilities
Accounts Payable
• Own the full AP cycle: receive, verify, and reconcile invoices accurately and on time
• Perform invoice and GL data entry, selecting appropriate accounts and attaching invoices in the system
• Manage vendor W-9 collection and maintain vendor records
• Track payment schedules and process payments via check, online vendor accounts, and online banking
• Monitor AP aging reports, verify balances, and guide clients on payment prioritization
• Identify and flag fraudulent or duplicate invoices; process credits, adjustments, and corrections
• Issue stop payments, manage cash flow, and process fund transfers as needed
• Handle employee reimbursements and generate purchase orders
• Process 1099 reports at year-end; produce AP-related reports and handle ad hoc requests
• Support month-end close with accurate, timely reporting
Payroll
• Process bi-weekly and monthly payroll cycles accurately and on time, including during high-volume or complex weeks
• Review timesheets, compute earnings and deductions, and ensure compliance with federal, state, and local laws
• Handle off-cycle checks, bonuses, terminations, and payroll adjustments
• Maintain payroll records, employee data, and system updates
• Reconcile payroll reports and coordinate with accounting for accurate GL entries
• Prepare and file quarterly and year-end payroll reports (W-2s, 1099s, etc.)
• Onboard new payroll clients and document processes to enable delegation and coverage
Client & Team Relations
• Serve as the primary AP contact for clients, communicating clearly, proactively, and professionally
• Guide clients on payment prioritization based on aging, urgency, and business impact
• Communicate issues and risks to leadership promptly, framing problems in a way that drives resolution
• Collaborate with account leads, offshore staff, and operations to ensure high-quality service delivery
• Provide training, guidance, and support to team members within your areas of expertise
