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Office Coordinator | Linden, NJ · $60,000–$75,000/year
About the Role A growing diesel fuel delivery company is looking for a reliable Office Coordinator to support day-to-day administrative operations. This is a hands-on role for someone who can manage billing, client communication, and office logistics while the ownership team focuses on sales and operations in the field. It's an opportunity to join a business in growth mode and take on increasing responsibility over time.
Key Responsibilities
Billing & Collections
• Process daily billing based on fluctuating market pricing
• Manage collections, including ACH pulls, wire transfers, and check follow-up
• Handle payment follow-up with clients who require extra attention
Client & Office Administration
• Field incoming calls and client requests, including delivery schedule changes
• Prepare and send client quotes for new and existing business
• Process new client sign-ups and required paperwork
• Support light bookkeeping and transaction entry
Operations Support
• Help build and improve internal systems to streamline daily office workflows
• Provide general administrative support to keep the office running smoothly