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Part Time Administrative Assistant Physical Therapy Program
Job Locations US-NY-New York
ID 2026-13679 College TUNY - School of Health Sciences Position Type Part-Time Schedule Shift Tuesday, Wednesday, and Thursday: 8:30am-4:30pm Hours Per Week 22.5 Travel None Category Administrative/Office Support FLSA Status Non-Exempt Location : Country US
Overview The Physical Therapy Program is actively seeking a part-time Administrative Assistant to provide administrative and operational support three days per week. This position will assist the Chair and Director with the administrative coordination and smooth functioning of the program while providing excellent administrative support to faculty, staff, and students.
Responsibilities Responsibilities include but are not limited to:
• Answer phone, respond to emails, schedule appointments and meetings, file, and prepare correspondence for the Director and Chair
• Assist faculty by answering questions, locating information and materials, typing, collating, photocopying, and assisting with other documents as required
• Maintain office files and records, both physical and digital
• Complete purchasing requisitions, check requests, and other forms and coordinate with Purchasing to add new vendors as needed
• Enter names and emails into the security system for events
• Process reimbursements for faculty expenses and for approved student expenses
• Submit room reservation requests for events outside of the regularly scheduled semester events and classes
• Unpack packages and store in office supply or equipment closet as appropriate
• Keep the Doctor of Physical Therapy (DPT) Program's hub on Canvas updated with the latest schedules and booklists
• Distribute and collect course assessments for teaching assistants and guest speakers
• Coordinate the peer evaluation process with the faculty
• Communicate with registrar regarding student registration, graduation, leave of absence, etc as needed
• In conjunction with the full-time administrative assistants, assist with the planning, set up, and break down of department functions including room requests, overseeing room set up and logistics, and food ordering, delivery, and removal
• Assist at graduation and special events
• Organize schedule of proctors for all semester exams
• Assist in the proctoring of exams, as needed
• Assist full-time administrative assistants with onboarding and processing of payments for adjuncts and lab assistants, as delegated by the Director
• Other duties as assigned