About the role
College Counseling Office Associate
To Begin May/Early June 2025
The Leffell School is a cutting-edge K–12 Jewish independent school serving more than 850 students on two campuses in Westchester County, NY, 30 minutes north of New York City. We are seeking a College Counseling Office Associate who can begin in May/Early June 2025.
Position Overview:
Reporting to the Co-Directors of College Counseling, the College Office Associate will be tasked with the day-to-day operation of the College Counseling office, including registrar responsibilities, administrative tasks, and (most importantly) interactions on a daily basis with our students, parents, and the vast network of regional admission officers. Outstanding communication skills, facility with technology and online resources, an upbeat attitude, ability to multitask, a love of working with teens and their parents, a camaraderie with our faculty and colleagues in admissions, and an overall zest for embracing both the big and small tasks associated with this position are key.
Responsibilities:
• Manage fall college visits with admission representatives
• Maintain updated library of resources in the College Counseling office
• Handle the mail/phones/messages for the department
• Work on a daily basis with our two online platforms for college guidance—Maia Learning and College Kickstart—and upload transcripts/letters of recommendation/standardized testing/outside materials
• Handle all transcript requests for current students and alumni
• Send all e-documents required for student applications including mid-year/ end-of-year reports on behalf of seniors to colleges and scholarship programs
• Follow up with colleges and programs to ensure completion of student files
• Manage and regularly update organizational materials
• Manage College Counseling calendars (College counseling office and of Co-Directors)
• Manage teacher letter of recommendation collection and form dissemination
• Actively manage planning and communication related to seminars, evening programs, and special events
• Organize and manage office space, outer tv-screen and outside bulletin board
• Collect and compile student data for various reports and annual school profile
• Contribute to the management of a well-run office with its requisite administrative need s
• Advanced Placement Testing Coordinator duties:
• Enroll AP students in their class or exam only sections
• Order AP examinations through College Board
• Communicate AP testing procedures with various offices
• Coordinate AP exam schedules for students and assign proctors for each exam
