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• Partner with the Chief of Staff, Deputy to the Chief of Staff, and other members of the executive office to provide seamless, proactive service across the organization.
Availability and Responsiveness: This role requires a high level of responsiveness and flexibility in supporting the assigned Executive, including occasional availability outside of regular business hours for urgent or time-sensitive matters. This may include evenings, weekends, holidays, and periods of travel. Routine responsibilities will generally be completed during normal business hours, with after-hours availability needed as circumstances require.
Scope and Independent Judgment: The Assistant to the Executive Vice President receives and screens communications directed to the Executives and has broad access to calendars, priorities, and confidential information. The role must use independent judgment to identify matters requiring immediate attention, determine the appropriate response or referral, and represent the executive office with sound judgment and professionalism.
Qualifications and Competencies:
• Exceptional organization, time management, and ability to manage multiple priorities accurately in a fast-moving environment.
• Demonstrated discretion and sound judgment when handling confidential, sensitive, or high-stakes matters.
• Strong written and verbal communication skills, with the ability to convey information clearly, concisely, and appropriately for the audience.
• A proactive service mindset, strong follow-through, and willingness to take ownership of issues through resolution.
• Ability to anticipate executive needs, manage up effectively, and adjust quickly as schedules and priorities change.
• Excellent interpersonal skills and the ability to build trusted relationships with staff, board members, community leaders, and external partners at all levels.
• Working knowledge of budgeting, expense administration, data management, and recordkeeping.
• Excellent internet research skills and advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to use technology and practical process improvements to increase efficiency and solve problems.
• Strong understanding of, or ability to quickly learn, the OU's mission, services, structure, and activities.
Salary & Benefits: The salary range for this position is 60000 - 70000, commensurate with experience.
Health, Dental & Vision Insurance: The OU offers health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA). Instead of a single group plan, employees have the freedom to choose their own health insurance plan that fits their personal and family needs. The OU contributes a generous monthly amount directly toward your premium, making coverage more flexible, affordable, and tailored to you. Employees enrolled in our health plan also receive an annual BeniComp stipend, a supplemental benefit that reimburses eligible medical, pharmaceutical, dental, and vision expenses. In addition, the OU offers employees group dental and vision insurance through MetLife.
Additional Benefits and Perks:
• 10 paid sick days
• 10-15 paid vacation days
• Paid Jewish and Federal holidays
• Short Fridays to accommodate for Sabbath observance
• Free life and disability insurance
• Discounted continuing education opportunities
• 403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)
