Project Coordinator, Facilities

About the role

Are you looking for a mission-driven non-profit where your skills can help people in need around the world? At the Jewish United Fund (JUF), we take pride in our mission and in having a work culture that fosters a sense of belonging and feels rewarding, supportive, and inclusive. We have a hybrid schedule and offer generous benefits including a 401(k) match, 22 days of paid time off, 11 sick days, and up to 21 paid holidays. The salary range for this role is $58,000-$72,000, depending on experience.

What you’ll be responsible for: You will be responsible for assisting the Project Manager and other Facilities Corporation staff with the formulation, implementation, and administration of a variety of projects in the areas of project management, construction administration, property management, contracting, purchasing, master contracts, and other areas of support for building operations and administration.

What you’ll be doing:

• Assisting the management of facilities related projects from inception to completion including, but not limited to: • Preparing Request for Proposals (RFPs)

• Contract preparation

• Researching vendors

• Coordinating project and meeting schedules with staff and contractors

• Attending on-site project meetings

• Conducting Construction project inspections and punchlists

• Updating budgets and processing invoices

• Maintaining project update notes

• Data management

• Maintaining communication with JUF Partners

• Assisting in the management of the Master Contract and Purchasing Program including, but not limited to: • Researching vendors

• Preparing Request for Proposals

• Coordinating site visits

• Preparing comparative analysis of proposals

• Tracking work performance

• Checking billing and follow up on any issues

• Responsible for multitasking, maintaining workload, and completing additional tasks as assigned

What you need to succeed:

• Bachelor’s degree in administration, business, real estate, architecture, engineering, construction management, or three years of relevant work experience.

• Experience reviewing and analyzing construction documents such as plans, specifications and contracts.

• Demonstrated performance and successful coordination of projects.

• Must be an organized self-starter who can work independently with limited supervision and understand when to request guidance.

• Superior attention to detail.

• Strong multi-tasker with the ability to shift directions as needed within short time frames.