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• Event Execution & On-Site Support
• Provide hands-on operational support during events, including registration, room setup, vendor coordination, backstage or program support, guest needs, and event transitions.
• Help ensure event spaces are set according to approved floor plans, schedules, and specifications.
• Assist with troubleshooting unexpected issues and adapting to changing circumstances during event execution.
• Support event leadership with real-time updates and operational needs throughout the event.
• Participate in event load-in, setup, execution, and breakdown as required.
• Support event breakdown and reconciliation of event materials and supplies.
• Operations & Administration
• Support the day-to-day administrative operations of the Western Region office.
• Maintain organized files, records, calendars, contact lists, and operational documents.
• Assist with invoices, purchase orders, expense tracking, and other administrative and financial processes.
• Help coordinate office supplies, technology, shipping, mailings, and other operational needs.
SKILLS AND QUALIFICATIONS:
• Experience:
• Minimum of 2-4 years of experience in event planning, operations, or a similar role, preferably within a nonprofit organization.
• Skills:
• Exceptional organizational skills and attention to detail.
• Strong project coordination and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong follow-through and ability to anticipate needs.
• Other Requirements:
• Regional and local travel is required as needed.
• This role is integral to the success of FIDF Western Region's operations and development activities. If you are a proactive and detail-oriented professional with a passion for supporting executive leadership and fostering collaboration, we encourage you to apply.
