Administrative Assistant

About the role

If working for an organization that supports the land and people of Israel excites you, then join us and you needn't wait another minute to change the world!

Position Overview Jewish National Fund-USA seeks an Administrative Assistant to provide administrative support to the Northeast team. This role is responsible for maintaining donor and event records, processing donations and registrations, assisting with event logistics, and supporting day-to-day office operations. This is a full-time position based in our Rockville Centre, NY office, 5 days per week.

Job Responsibilities

• Provide administrative support to the Northeast team, including fundraisers and regional staff.

• Answer and direct phone calls and respond to general inquiries.

• Prepare mailings, invitations, acknowledgments, and other communications.

• Maintain accurate donor, prospect, and event records in Salesforce.

• Process donations, pledges, invoices, and payments in a timely manner.

• Track event registrations, sponsorships, and seating assignments.

• Generate reports and assist with data requests as needed.

• Review and update constituent records to ensure accuracy and completeness.

• Assist with event preparation, logistics, and follow-up activities.

• Coordinate event materials and administrative details.

• Work with internal departments to support fundraising events and programs.

• Support general office operations and perform other administrative duties as assigned.

Requirements

• Bachelor's degree preferred.
• 1+ years of administrative, office support, or event-related experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office; Salesforce or CRM experience preferred.
• Experience with Zoom and project management tools is a plus.
• Available to work occasional evenings, weekends, and travel within the Northeast region as needed.
• Valid U.S. driver's license and access to a personal vehicle.
• Ability to lift up to 25 lbs.
• Perks:
• Days off for all work-prohibitive Jewish holidays, in addition to the secular US holidays
• Paid time off
• 3pm close-of-business on Fridays
• Top-notch healthcare (including dental and vision)
• Parental Leave policy
• Employer-paid life insurance
• Employer-paid short and long-term disability
• 403(b) with generous 4.5% employer contribution
• Compensation:
• $50,000-60,000
• Pay Type:
• Salaried
• Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role.
• WHAT WE DO
• For 125 years, Jewish National Fund-USA has helped strengthen the land and people of Israel by investing in the communities, infrastructure, and leadership that shape the country's future. Our work is focused on making Israel's North and South places where families can build full, vibrant lives with access to medical care, emergency response, water solutions, parks, playgrounds, jobs, and economic opportunity. Working with our donors and partners, we support underpopulated communities, help attract new residents, improve quality of life, and create the conditions for long-term growth. Our work reaches beyond projects on the ground. Through education, travel, and leadership opportunities, we connect Americans of all ages to Israel in meaningful and lasting ways. That vision continues with the World Zionist Village in Be'er Sheva, a global center that will bring people together to live, learn, lead, and strengthen the next generation of Zionist leadership. From urgent relief to long-term transformation, Jewish National Fund-USA is helping build a stronger future for Israel and creating lasting legacies for generations to come. Learn more at jnf.org .
• SINCE 1901, JNF HAS:
• Planted more than 250 million trees
• Built over 250 reservoirs and dams
• Developed over 250,000 acres of land