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Position OverviewA growing retail and e-commerce organization is seeking an experienced AP Supervisor to help lead the day-to-day Accounts Payable function. Reporting to the AP Manager, this role will partner closely with the AP Lead while overseeing the workflow of an overseas clerical team to ensure invoices and payments are processed accurately and on time.This is an excellent opportunity for someone who enjoys working in a high-volume environment, has a strong understanding of the full AP cycle, and is looking to take on leadership responsibilities. The ideal candidate is detail-oriented, organized, and proactive, with strong communication skills and a continuous improvement mindset.ResponsibilitiesDirect and review the work of the overseas clerical team, including assigning tasks, answering questions, and ensuring accuracyPartner with the AP Lead to manage daily Accounts Payable operations and maintain workflow efficiencyReconcile vendor invoices against purchase orders and receiving documentationInvestigate and resolve invoice discrepancies, matching issues, and payment exceptionsPrepare, review, and process payment runs including ACH, checks, and wire transfersServe as a primary point of contact for vendors and internal stakeholders regarding AP-related inquiriesReview vendor statements and reconcile account balances as neededSupport month-end close activities including AP aging reviews, reconciliations, and reportingMonitor accounting records and identify discrepancies, irregularities, or outstanding issuesAssist the AP Manager with process improvements, automation initiatives, and special projectsQualifications1+ years of Accounts Payable experience; prior lead or supervisory experience is a plusStrong understanding of invoice matching, purchase orders, receiving documentation, and discrepancy resolutionExperience reconciling vendor accounts and maintaining accurate financial recordsStrong proficiency in Microsoft Excel, including Pivot Tables and lookup functionsExperience working with ERP systems or accounting softwareStrong analytical, organizational, and problem-solving skillsExcellent attention to detail and ability to identify inconsistencies in financial dataClear communicator who is comfortable interacting with vendors and internal stakeholdersAbility to manage multiple priorities in a fast-paced environmentAccounting, Finance, or Business degree preferred but not requiredCompensation & Benefits$80,000-$100,000 salary based on experienceComprehensive benefits package and remote FridaysPaid time off and company holidaysProfessional development and career growth opportunities within the accounting organizationCollaborative and supportive accounting team environmentAbout the EmployerThe employer is a longstanding New York-based retail and e-commerce organization serving photographers, filmmakers, creative professionals, educational institutions, and businesses nationwide. What began as a single Manhattan storefront has evolved into a multifaceted operation that includes retail, rentals, photo services, and a large-scale e-commerce business. The organization remains family-founded and values operational excellence, customer service, and long-term employee development.
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