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Part-Time Administrative Assistant Company: Temple Emanu-El of San Jose Location: San Jose, CA (on-site) Job Type: Part-time, about 15-20 hours per week Pay: $26.00 - $28.00 per hour, depending on experience Schedule: Fixed weekday schedule, with occasional evening, weekend, and holiday hours
About Us Temple Emanu-El is a welcoming and inclusive Reform Jewish congregation of about 350 member households in San Jose. Since 1861, we have brought people together through inspiring worship, lifelong learning, joyful celebrations, and service to others.
About the Role We are looking for a warm, organized, dependable Part-Time Administrative Assistant to join our temple staff. Reporting to the Executive Director, you'll keep the temple office running smoothly, support our clergy, and be a friendly first point of contact for our community.
What You'll Do
Office & Operations • Support the Executive Director and staff with daily office tasks, including phone calls, email, mail, filing, and greeting visitors • Maintain congregant records and process payments in our ShulCloud database • Prepare and send donation acknowledgements and tribute notifications in a timely way • Assist with ordering and inventory of office and program supplies
Clergy & Congregant Support • Assist the rabbi and other clergy with weekly Shabbat handouts, birthday and anniversary cards, and other tasks • Connect congregants with the right staff member, clergy, or volunteer • Handle confidential congregant, pastoral, and lifecycle information with discretion Services, Programs & Events • Provide logistical support for Shabbat services, High Holy Days, Jewish holidays, educational programs, and community events • Prepare handouts, name tags, and sign-in materials, and help with room setup and registration • Help staff on occasional evening, weekend, and holiday events
What You Bring • Administrative, nonprofit, school, community organization, or customer service experience preferred • Excellent organization, attention to detail, and strong written and verbal communication skills • Strong computer skills, including email, word processing, spreadsheets, and familiarity with databases • Ability to prioritize, meet deadlines, and work independently • Comfort in a small, collaborative organization where priorities can change quickly • Familiarity with Jewish life is a plus, but Hebrew and prior synagogue experience are not required
Who Thrives Here Someone who is warm and welcoming, highly organized, dependable, discreet, and collaborative, and who is willing to pitch in wherever needed. A synagogue office is often the first place congregants turn for information, assistance, or connection, and we're looking for someone who values that role.
How to Apply Please email your resume and a brief cover letter describing your interest in the position to [email protected] . Applications are reviewed on a rolling basis until the position is filled. Temple Emanu-El is committed to creating an inclusive and welcoming community and workplace. We encourage applications from individuals with diverse backgrounds, experiences, and perspectives.