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Position Overview
Temple Israel seeks an organized, personable, and detail-oriented Membership & Development Coordinator to support the congregation's membership engagement, development, committee activities, and administrative operations.
This position is an important point of contact for current and prospective members and works closely with the Director of Development & Membership Engagement to provide a warm, responsive, and welcoming experience for the Temple Israel community. The Coordinator also plays an integral role in fundraising operations, special events, High Holy Day preparations, and the day-to-day functioning of the administrative team.
The ideal candidate is highly organized, comfortable working with databases and detailed information, an excellent communicator, and someone who enjoys working collaboratively in a busy and community-centered environment.
Membership
• Support and engage with current and prospective synagogue members, responding to questions, requests, and concerns with warmth, professionalism, and discretion.
• Maintain and update the membership database, ensuring accurate records for renewals, new members, resignations, household information, and other membership activity.
• Assist with membership billing, statements, renewals, and related communications.
• Maintain prospective member lists and materials and support ongoing outreach and follow-up efforts.
• Respond to prospective member inquiries, provide information about Temple Israel, and coordinate synagogue tours and introductory meetings.
• Assist with new member onboarding and engagement efforts to help members become connected to the Temple Israel community.
• Support membership communications, mailings, and special outreach initiatives.
• Assist the Director of Development & Membership Engagement with all aspects of High Holy Day membership and seating preparation, with primary responsibility for managing ticket inventory and distribution for reserved and unreserved seating.
• Respond to member questions regarding High Holy Day tickets, seating, and related logistics.
• Track reserved seating renewals and availability and assist with seat changes, upgrades, and member follow-up.
Development
• Process and acknowledge donations, ensuring that gifts are recorded accurately and donors receive timely and personalized acknowledgments.
• Maintain accurate donor records, including contributions, pledges, payments, and engagement history.
• Prepare donor recognition lists, fundraising reports, and other development information for leadership, publications, and internal use.
• Support annual fundraising initiatives, including the Annual Appeal, special campaigns, and other development efforts.
• Assist with fundraising mailings, digital outreach, pledge follow-up, and donor communications.
• Track campaign activity and assist in preparing reports on fundraising progress and results.
• Support donor stewardship efforts and help identify opportunities for meaningful donor engagement and recognition.
• Assist in planning and executing the Annual Benefit, donor appreciation gatherings, and other development events.
• Coordinate event logistics, including invitations, RSVPs, vendor communications, guest lists, event materials, and follow-up.
• Support the Annual Benefit silent auction, sponsorship outreach, gift tracking, and post-event donor acknowledgment and stewardship.
Committee & Volunteer Support
Membership Committee, Women's Leadership Council (WLC), Men's Group (MEET), and other committees as assigned
• Provide administrative support to lay-led committees and volunteer initiatives.
• Assist with scheduling meetings, preparing materials, maintaining committee lists, and coordinating communications.
• Support committee programs and events, including invitations, registration, RSVPs, attendance lists, room and event logistics, and follow-up.
• Work collaboratively with committee chairs and volunteers to help move projects and initiatives forward.
• Maintain organized records of committee activities, participation, and upcoming programs.
• Help recruit, coordinate, and communicate with volunteers for congregational programs and special initiatives.
• Serve as a staff resource to committee leaders, helping connect their work with the appropriate Temple Israel staff and resources.
Administrative Support
• Participate as an active member of Temple Israel's administrative team, helping maintain an organized, responsive, collaborative, and welcoming office environment.
• Provide office and reception coverage as needed, including answering calls, greeting visitors, responding to general inquiries, and directing requests to the appropriate staff member.
• Assist with shared administrative responsibilities, including correspondence, mailings, scheduling, document preparation, data entry, and record maintenance.
• Collaborate with colleagues to provide administrative coverage during staff absences and periods of increased activity.
• Assist with congregational programs, holidays, special events, and other administrative projects as assigned.
• Provide additional administrative and project support to the Director of Development & Membership Engagement as needed.
Qualifications & Skills
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Warm, professional, and service-oriented approach to working with members, donors, volunteers, colleagues, and visitors.
• Strong database and data-management skills.
• Proficiency with Microsoft Excel and Word; familiarity with Constant Contact and membership or donor management systems preferred.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong follow-through and ability to work independently while also collaborating effectively as part of a team.
• Sound judgment and discretion when handling confidential member and donor information.
• Experience in fundraising, membership, nonprofit administration, event planning, or a synagogue/community organization is a plus.
• Willingness to learn new systems and take on new responsibilities as the needs of the organization evolve.
Schedule
• Monday–Friday, 9:00 AM–5:00 PM.
• Occasional evening and weekend responsibilities for programs, events, and meetings.
• Must be available to work during the High Holy Days.