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The Bookkeeper manages the day-to-day financial operations of Temple Beth Tikvah, including accounts receivable, accounts payable, payroll, journal entries, budgeting, financial arrangements, and monthly reporting. The role maintains accurate financial records, follows internal procedures and generally accepted accounting principles, and communicates promptly with staff, members, and external accounting partners.
Key Responsibilities
Accounts Receivable
• Apply check, credit card, and ACH payments to member accounts.
• Prepare journal entries for daily check, credit card, and ACH payments.
• Verify checking account activity for accuracy and completeness.
• Create and post charges to member accounts, including annual dues, ancillary fees, and additional charges requested by Religious School, Preschool, Youth Group, Clergy, or Administration.
Accounts Payable
• Verify that check requests are valid and properly approved.
• Confirm the correct general ledger account number for each payment.
• Ensure that all required supporting documentation is available before issuing payments.
• Coordinate check signing and mailing.
Payroll
• Process payroll for scheduled pay dates on the 15th and the first day of each month.
• Send payroll request reminders approximately one week before each processing date.
• Complete payroll worksheets for entry into the payroll system.
Journal Entries (Sage)
• Prepare journal entries for daily charges by running the Charges by Category report in ShulCloud.
• Prepare journal entries for daily cash, check, credit card, and ACH deposits.
Budgeting
• Prepare annual budgets for Administration, Clergy, and other departments.
• Review proposed budgets with the Finance Committee and Executive Director.
Financial Arrangement Renewals
• Communicate with members about financial arrangement renewals and completion of renewal forms.
• Recommend potential increases to the Executive Director for follow-up communication with members.
• Track expiration dates for member financial arrangements to support timely renewals.
Monthly Statements and Reporting
• Coordinate with the external accountant to prepare monthly financial reports summarizing activity by charge type.
• Create and distribute monthly email and paper statements to members and Preschool families.
Skills and Qualifications
• Strong attention to detail and accuracy.
• Commitment to providing excellent service to congregants.
• Experience with nonprofit or synagogue accounting preferred.
• Familiarity with Sage and ShulCloud strongly preferred.
• Ability to manage multiple deadlines and maintain confidentiality.
• Strong communication and organizational skills.