Office and Operations Manager

About the role

The Pelham Jewish Center is a warm and welcoming synagogue with 130 families in Southern Westchester. We seek an Office and Operations Manager who is a self-starter and adept at Project Management to provide overall administrative and logistical support to the PJC staff and members of the Board of Directors. This individual ensures that the synagogue is managed efficiently, that projects are completed in a timely and cost-efficient manner and that the needs and concerns of our membership are addressed and resolved promptly.

Duties and Responsibilities:

Administrative/Office and Operations Management:

• Manage the Rabbi's daily calendar, including the scheduling/rescheduling of appointments.

• Compile thank you and acknowledgement letters for the Rabbi's signature, both for general PJC donations, as well as contributions made to the Rabbi's Discretionary Fund.

• Prepare and send monthly yahrzeit letters in a timely manner.

• Ensure monthly Board Meetings and all PJC activities, events and programs are included on the synagogue calendar(s).

• Prepare the weekly list of Yahrzeit observances, the current Misheberach list, and a summary of Weekly Announcements to be shared during Shabbat

• Receive and review incoming U.S. mail, packages, email and phone messages, and convey information to the appropriate Staff/Board member, as warranted.

• Work with PJC Caretaker to ensure all necessary arrangements for Shabbat and Special Events are addressed.

• Manage onsite vendor appointments.

• Accept Learning Center registrations, submit information to Kesef for financial accounting/billing and establish class list and attendance reports for faculty.

• Set up a monthly wall calendar in the PJC office of all scheduled programs/events for PJC Caretaker reference.

• Support Shabbat dinners when scheduled, including managing RSVPs, ordering food and ensuring proper set up is planned for by PJC Caretaker.

• Manage in-bound new-member calls and information requests.

• Attend monthly board meetings and assist board members with follow-up.

• Provide primary project management and logistics oversight for key PJC events such as High Holidays, B'nei Mitzvahs, and Annual PJC Gala.

Communications:

• Work with board Communications Chair to develop and distribute timely materials to our members and community, including our newsletters and monthly magazine

• Create publicity flyers and communications. Manage the access of information – both internal and external – on the communications board, foyer table and PJC website.

• Post Weekly Announcements on the PJC website, and mail hard copies to members identified as not using electronic mail.