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Administrative Coordinator
Bay Area Center to Counter Antisemitism (BACCA)
Role Overview
The Bay Area Center to Counter Antisemitism (BACCA) seeks a highly organized, detail-oriented, resourceful individual with great multitasking and communication skills to join our team as Administrative Coordinator. Reporting to the Sr. Director of Incident Response and Prevention, this role provides critical organizational support for BACCA's antisemitism incident response work — managing the response workflow, keeping records accurate and accessible, coordinating across numerous aspects involved in a case, and ensuring that BACCA's case management platform is well maintained so that records and reporting are accurate and the staff and consulting team are correctly and promptly tagged with tasks, to ensure excellent service to the community members supported by BACCA as well as quality, safeguarded data in the system.
This role involves regular access to highly sensitive, confidential, and at times legally significant information about individuals and incidents. BACCA is looking for someone with excellent judgment who understands the seriousness of this responsibility and can be trusted to handle sensitive information with consistent discretion and care.
The Administrative Coordinator will focus almost exclusively on supporting BACCA's incident response work. This position is ideal for someone who takes pride in precise, well-organized systems, exercises careful discretion with sensitive information, can calmly juggle competing priorities, respond quickly to immediate tasks, asks for help and guidance when needed, takes initiative as appropriate, and enjoys being the person who keeps a busy, multi-person process running smoothly. Experience in educational settings, paralegal work, or public policy is a plus, but not required.
This position is based in the Bay Area and is a full-time, primarily remote position with occasional in-person work.
What You'll Do
Incident Response and Case Management
• Provide day-to-day administrative support to the Sr. Director of Antisemitism Incident Response
• Deliver a responsive, customer-service-oriented experience for grassroots leads, parents, community members, and the BACCA team – organizing, scheduling, and providing administrative support for interviews and meetings as needed for each case
• Maintain accurate, well-organized, and up-to-date records for all antisemitism incidents handled by BACCA
• Maintain strict confidentiality of incident records and case files, ensuring sensitive information is stored, accessed, and shared only as appropriate and only with authorized parties
• Handle highly sensitive, confidential, and at times legally significant incident information with consistent discretion, care, and professionalism
• Coordinate with the team who supports cases, helping track deadlines, organize case materials, and manage scheduling and logistics
• Track the status of open cases across multiple contributors to help ensure nothing falls through the cracks
• Build and maintain reports within the case management platform, LiveImpact, to support the incident response team's work
• Help identify and implement ongoing adjustments to the case management system as BACCA's needs evolve
• Review and collect policies and meeting notes.
• Research policies, procedures, and precedents.
• Over time, learn to analyze and review curriculum.
Grassroots Network Support
• Help volunteer leaders understand intake procedures and connect them with the right person or resource on the incident response team
• Maintain confidentiality when discussing incident details with volunteer leaders, sharing information only as appropriate and necessary
• Provide administrative support to grassroots leaders as needed on incident-related matters
• Organize educational events, including support with materials and during the events.
Additional Responsibilities
• Collect data from other entities, review, evaluate, and organize it in a database.
• Support Sr. Director of Incident Response and Prevention in managing the student interns who work on various projects.
• Support attorneys in daily tasks and preparing materials for cases.
• Take on additional responsibilities in other areas of BACCA's work over time as needed, as capacity allows and organizational needs evolve.
What You'll Bring to the Job
We're looking for someone who is passionate about BACCA's mission of countering antisemitism and strengthening Jewish life, exceptionally organized, trustworthy with sensitive information, comfortable juggling many moving pieces, and energized by being the reliable hub that keeps a busy process on track. Strong candidates will demonstrate many of the following:
• Strong administrative, coordination, or office management experience
• Exceptional organizational skills and meticulous attention to detail
• Demonstrated ability to handle highly sensitive, confidential, and at times legally significant information with consistent discretion, sound judgment, and professionalism
• Comfort learning, configuring, and troubleshooting new data management platforms;
• Ability to manage multiple stakeholders and competing deadlines — including staff, contractors, attorneys, and volunteer leaders — without dropping the ball
• Excellent written and verbal communication skills
• Ability to work independently and effectively in a remote environment
• Flexibility, comfort with ambiguity, and excitement to grow with a new, evolving organization
We recognize that strong candidates may come from many different backgrounds, with different ranges of work experiences, from early career professionals to those with experience in office administration, paralegal or legal support work, nonprofit operations, or case management. If this role excites you but your experience doesn't align perfectly with every qualification listed, we encourage you to apply.
Compensation & Benefits
This is a full-time position with a salary range of $60,000 – $80,000 annually, depending on experience. BACCA offers a competitive health, retirement, and PTO benefits package.
About BACCA and Our Team
The Bay Area Center to Counter Antisemitism (BACCA, baccanetwork.org ) works to confront and counter antisemitism through grassroots community organizing, advocacy, incident response and education. BACCA supports local leaders and volunteers across the Bay Area who are working to ensure that Jewish communities are safe, supported, and able to thrive. BACCA's model centers on empowering grassroots community activists to take action locally, while providing the infrastructure, coordination, and strategic support needed to ensure sustainable, impactful community change work.
BACCA transitioned in late 2025 from an all-volunteer operation to one with a small, core team. As a new organization working in a complex, rapidly changing and challenging context, our team is collaborative, nimble, flexible and driven by passion for our mission and vision. Our current work environment includes working from home, frequent Zoom and phone meetings, and travel to various parts of the Bay Area for meetings and programs as needed.
How to Apply
Interested applicants should send a resume and cover letter to: [email protected] . Applications will be reviewed on a rolling basis. The interview process will begin as soon as qualified candidates are identified, and the position will remain open until filled.
Equal Opportunity Employer
The Bay Area Center to Counter Antisemitism is an equal opportunity employer. We are committed to building a diverse and inclusive team and encourage individuals of all backgrounds and identities to apply.