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Working under the supervision of the Associate Director of Undergraduate Studies, the Coordinator provides administrative and office support to the Schaefer School’s Office of the Dean, Undergraduate Studies. This is a part-time, fixed-term, hybrid position. Must have the ability to work weekdays (Wednesday and Friday availability preferred) from 9 a.m.-2 p.m., with off hours and weekends, as needed. Essential Duties and Responsibilities Provide administrative and logistical support for meetings, events, and committees (Dean’s Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), Order of the Engineer ceremony, etc.) including, but not limited to: Scheduling meeting/conference space(s) Preparing, managing, and distributing meeting agendas and minutes Coordinating catering/supply delivery logistics. Maintain certificate and award templates and process award checks for special academic events and competitions, including: Ansary Entrepreneurship Competition Gallois Autonomous Robot Competition Several endowed Senior Design awards Coordinate job posting and onboarding of Adjunct Instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses. Assist with Workday and Coursedog logistics regarding course section scheduling and instructor assignments. Coordinate with the Associate Director and Schaefer School departments to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll. Maintain access information to facilities for Graduate and Teaching Assistants and Lab Monitors. Perform other related duties, as needed.
Work setup: On-site