Coordinator, Events

About the role

The J in Overland Park is hiring an Events Coordinator to handle the hands-on planning and logistics behind its special events, starting with The J's largest annual fundraiser. Program directors and event owners set each event's goals and budget; the Coordinator turns their plans into well-run member celebrations, holiday programs, community events, family programs and fundraisers. The J is Shabbat-observant friendly.

Responsibilities: • Turn event plans into timelines, schedules and action items, and follow up on open items • Coordinate facilities, equipment, vendors, food and beverage, signage and registration • Brief and direct staff, volunteers, vendors and community partners • Work events from setup to teardown, solving routine issues and escalating bigger decisions to the event owner • Keep event calendars, records and contacts, and help with registration, attendance and expense tracking

Requirements

• High school diploma or equivalent
• Substantial experience coordinating events, programs or projects
• Strong organization, attention to detail and communication skills
• Proficiency with Microsoft Office or similar software
• Ability to work some evenings, weekends and occasional holidays, and to lift up to 25 pounds
• Nonprofit, hospitality or volunteer-coordination experience preferred