Events & Fundraising Coordinator

About the role

The Events & Fundraising Coordinator will support the events and programs managed by the Jewish Federation of Southern New Jersey (JFSNJ) and other agencies within JFSNJ as assigned. Events and programs will include, but are not limited to, fundraisers, educational programs and community engagement activities. This role is responsible for supporting both the Federation's events strategy and development operations functions. In addition to event planning and execution, the position provides administrative support for fundraising activities, donor stewardship, gift processing, database management, and development reporting. The Events & Fundraising Coordinator should have a background in hospitality, event planning, programming, and logistics. The role requires the ability to coordinate and execute multiple events concurrently and manage administrative tasks that ensure seamless event operations. The role requires exceptional organizational skills, attention to detail, a strong ability to communicate across all lines of business, and the capacity to thrive in a fast-paced environment. Responsibilities:

• Event Planning & Coordination : Assist in the planning and coordination of programs and events ensuring all logistics are in place.

• Logistics & Operations : Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics, etc.

• Administrative Support : Manage registration lists, , contracts, and maintain accurate records related to events and programs;

• Customer Service : Handle inquiries, provide on-site assistance and ensure attendees receive all necessary information in timely and thoughtful manner.

• Budget & Expenses : Assist in budget tracking, processing invoices and credit card reconciliation.

• Licensing & Permitting: Coordinate and track event related permitting on behalf of Events Department.

• Cross Department Collaboration: Partner with Development team on fundraising initiatives, including event-related donor and sponsor engagement activities.

• Sponsor Coordination: Support sponsor identification efforts, assist with solicitation outreach, and coordinate follow-up with sponsors on event-related items including logistics, materials, and recognition.

• Development Operations: Support day-to-day fundraising operations including gift processing, donor record maintenance, pledge tracking, and acknowledgment workflows.

• Donor Stewardship Administration: Coordinate donor acknowledgments, tribute notifications, pledge reminders, and stewardship communications.

• Fundraising Campaign Support: Provide administrative support for annual campaigns, donor solicitations, sponsorship initiatives, and special fundraising projects.

• Reporting & Analytics: Prepare donor, event, and fundraising reports to support strategic decision-making and departmental goals.