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Efshar Project | Part-Time Independent Contractor Location: Remote/Hybrid; Denver-area preferred
Reports to: Executive Director
Time Commitment: Approximately 10 hours/week
Schedule: Flexible, with some availability during Mountain Time business hours;
Compensation: $30–$35/hour, commensurate with experience
About Efshar Project
Efshar Project strengthens Jewish early childhood education in Colorado by investing in educators, supporting early childhood programs, expanding access for families, and building partnerships across the Jewish community and Colorado's broader early childhood system.
We are a small, entrepreneurial nonpro fi t with an ambitious agenda and a highly collaborative team. As Efshar continues to grow, we are investing in the people, systems, and technology that allow our team to spend more of its time on the work where we can have the greatest impact.
About the Role
Efshar Project is seeking an exceptionally organized, proactive, and tech-savvy Executive & Administrative Coordinator to provide approximately 10 hours per week of executive, Board, scheduling, and administrative support.
This is a great role for someone who genuinely enjoys making things run smoothly: calendars are accurate, meetings are scheduled, materials are ready, records are organized, follow-up does not get lost, and details are handled without requiring signi fi cant oversight.
The Coordinator will primarily support Efshar's Executive Director and Board of Directors. The role requires someone who can listen to a request, determine the practical next steps, handle what they can independently, and proactively fl ag what requires a decision.
We are particularly interested in someone who anticipates rather than simply reacts —someone who looks at next week's calendar and recognizes what needs to happen this week.
Efshar is also building a separate Operations & Strategic Initiatives function responsible for broader organizational systems, project management, strategic execution, and cross-team accountability. This Coordinator role is intentionally di ff erent: its focus is excellent administrative execution and executive support.
Technology is an important part of how Efshar works. The Coordinator will use Monday.com , Google Workspace, AI, and automation to make administrative work more efficient, but does not need to be an AI developer or technology expert.
Core Responsibilities
Executive & Administrative Support
• Manage the Executive Director's calendar and coordinate meetings, including scheduling, con fi rmations, changes, Zoom links, locations, and logistics.
• Participate in brief regular check-ins with the Executive Director to review immediate priorities, upcoming meetings, deadlines, and administrative follow-up.
• Use Monday.com to capture and track the Executive Director's administrative tasks, commitments, and follow-up.
• Anticipate upcoming needs and help ensure the Executive Director has necessary information and materials before meetings.
• Organize administrative requests and translate broad requests into practical next steps.
• Track routine follow-up and communicate progress proactively.
• Provide occasional administrative support for correspondence, research, travel, events, and special projects.
• Promptly fl ag competing priorities, delays, missing information, or questions requiring a decision.
• Handle con fi dential and sensitive information with excellent judgment and discretion.
The goal: The Executive Director spends substantially less time scheduling, organizing, searching for information, remembering follow-up, and managing routine administrative details.
Board & Committee Administration
• Coordinate Board and committee calendars, meetings, communications, and logistics.
• Assemble and distribute meeting materials using established processes and templates.
• Maintain Board and committee rosters, contact information, terms, and distribution lists.
• Support Board member onboarding and o ff boarding.
• Maintain organized Board records, minutes, resolutions, policies, and governance documents.
• Maintain Efshar's Board Google Site and keep information current and accessible.
• Track routine Board deadlines and administrative follow-up.
• Support Board communications and meeting preparation as needed.
The Coordinator manages the administrative machinery surrounding Board work so the Executive Director and Board leadership can focus on governance, strategy, relationships, and meaningful discussion.
Meeting, Event & Organizational Support
• Coordinate meeting locations, technology, food, registration, and other logistics as needed.
• Prepare agendas and materials using established templates.
• Ensure participants receive necessary information in advance.
• Assist with meeting notes and action-item capture when requested.
• Enter and track administrative follow-up in Monday.com .
• Assist with occasional organizational events, convenings, and travel logistics.
• Monitor upcoming meetings and deadlines so routine preparation happens early rather than at the last minute.
Administrative Systems & Digital Organization
• Keep assigned Monday.com tasks, deadlines, statuses, and recurring administrative work fl ows current.
• Maintain organized Google Drive folders, shared calendars, contact lists, templates, and other administrative resources.
• Follow established document naming, fi ling, and record-management practices.
• Maintain recurring administrative checklists and templates.
• Support routine data entry and record maintenance as needed.
• Identify simple opportunities to make recurring administrative processes easier and more e ffi cient.
• This role will use and maintain Efshar's administrative systems . Broader organizational systems, strategic project management, dashboards, and cross-team accountability are owned through a separate Operations & Strategic Initiatives function.
AI, Automation & Technology
Efshar believes technology should reduce administrative burden—not create another layer of work.
The Coordinator will:
• Use AI tools to assist with meeting preparation, summaries, routine research, drafting, information organization, and administrative follow-up.
• Use Monday.com , Google Workspace, and other technology e ff ectively in day-to-day administrative work.
• Use and maintain established AI prompts, templates, and administrative work fl ows.
• Identify repetitive administrative tasks that could be simpli fi ed or automated.
• Help test and implement straightforward administrative automations when useful.
• Apply appropriate human review, judgment, con fi dentiality, and data-security practices when using AI.
You do not need to be an AI developer, automation expert, or Monday.com administrator. You should be curious about technology, comfortable learning new tools, and interested in using them to work more e ffi ciently.