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Job Summary Westat is seeking an Expense Administrator to be part of the accounting team, with oversight and administration of travel and expenses (T&E) processing for up to 8000 employees, with a focus on improving operating processes across the organization. This position is remote eligible. Job Responsibilities • Perform travel and expenses (T&E) processing for field and office teams, verifying the internal controls are operating correctly, ensuring compliance with Federal Travel Regulations and Westat policies and business rules. • Prompt accurate T&E processing and reimbursement, initially under direct supervision, administer, monitor, report on and provide guidance on corporate employee expense reports and the corporate credit card program. • Work closely with the Payroll, Tax and HR, also Internal Audit as necessary, to ensure smooth functioning processes and ensure comprehensive internal controls are operated for T&E processing activities. • Support accurate and timely reporting and filings, ensuring T&E are processed to the correct Cost Objective (project charge code) and General Ledger (GL) accounts, and payments are correctly and quickly disbursed. • audit purposes. • Support internal reviews and audits of Expense Reports, working with Internal Audit and external auditors. • Maintaining excellent working relationships with the Travel Department on the Corporate Travel Program and the Treasury team on the Corporate Credit Card Program. • Drive continuous improvement and efficiencies through best-in-class enhancements to processes. Basic Qualifications • Typically requires a bachelor's degree and a minimum of 4 years of relevant work experience, including experience in a similarly sized or larger organization mainly focused on the T&E functional area • Experienced in both in-house, (especially Deltek CostPoint or similar ERP), and external T&E systems, with experience training others in them • Expert level knowledge of federal travel and expense regulations in a government-contracting environment Preferred Qualifications • Superior customer service and communication abilities, both verbal and written, familiar dealing with all • levels of staff. • Attention to detail with excellent organizational and time management skills to meet tight deadlines, under pressure, to deliver and meeting all statutory and corporate record keeping and reporting needs. • Must be self-driven with the ability to identify, plan and prioritize business opportunities
Compensation $97K – $110K / year Listed by Westat Apply now Share this job