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**Efshar Project | Part-Time Independent Contractor Location:** Remote/Hybrid; Denver-area preferred
**Reports to:** Executive Director
**Time Commitment:** Approximately 10 hours/week
**Schedule:** Flexible, with some availability during Mountain Time business hours;
**Compensation:** $30–$35/hour, commensurate with experience
**About Efshar Project**
Efshar Project strengthens Jewish early childhood education in Colorado by investing in educators, supporting early childhood programs, expanding access for families, and building partnerships across the Jewish community and Colorado’s broader early childhood system.
We are a small, entrepreneurial nonprofit with an ambitious agenda and a highly collaborative team. As Efshar continues to grow, we are investing in the people, systems, and technology that allow our team to spend more of its time on the work where we can have the greatest impact.
**About the Role**
Efshar Project is seeking an exceptionally organized, proactive, and tech-savvy **Executive & Administrative Coordinator** to provide approximately 10 hours per week of executive, Board, scheduling, and administrative support.
This is a great role for someone who genuinely enjoys making things run smoothly: calendars are accurate, meetings are scheduled, materials are ready, records are organized, follow-up does not get lost, and details are handled without requiring significant oversight.
The Coordinator will primarily support Efshar’s Executive Director and Board of Directors. The role requires someone who can listen to a request, determine the practical next steps, handle what they can independently, and proactively flag what requires a decision.
We are particularly interested in someone who **anticipates rather than simply reacts**—someone who looks at next week’s calendar and recognizes what needs to happen this week.
Efshar is also building a separate Operations & Strategic Initiatives function responsible for broader organizational systems, project management, strategic execution, and cross-team accountability. **This Coordinator role is intentionally different:** its focus is excellent administrative execution and executive support.
Technology is an important part of how Efshar works. The Coordinator will use [Monday.com](http://Monday.com), Google Workspace, AI, and automation to make administrative work more efficient, but does not need to be an AI developer or technology expert.
**Core Responsibilities**
**Executive & Administrative Support**
- Manage the Executive Director’s calendar and coordinate meetings, including scheduling, confirmations, changes, Zoom links, locations, and logistics.
- Participate in brief regular check-ins with the Executive Director to review immediate priorities, upcoming meetings, deadlines, and administrative follow-up.
- Use [Monday.com](http://Monday.com) to capture and track the Executive Director’s administrative tasks, commitments, and follow-up.
- Anticipate upcoming needs and help ensure the Executive Director has necessary information and materials before meetings.
- Organize administrative requests and translate broad requests into practical next steps.
- Track routine follow-up and communicate progress proactively.
- Provide occasional administrative support for correspondence, research, travel, events, and special projects.
- Promptly flag competing priorities, delays, missing information, or questions requiring a decision.
- Handle confidential and sensitive information with excellent judgment and discretion.
**The goal:** The Executive Director spends substantially less time scheduling, organizing, searching for information, remembering follow-up, and managing routine administrative details.
**Board & Committee Administration**
- Coordinate Board and committee calendars, meetings, communications, and logistics.
- Assemble and distribute meeting materials using established processes and templates.
- Maintain Board and committee rosters, contact information, terms, and distribution lists.
- Support Board member onboarding and offboarding.
- Maintain organized Board records, minutes, resolutions, policies, and governance documents.
- Maintain Efshar’s Board Google Site and keep information current and accessible.
- Track routine Board deadlines and administrative follow-up.
- Support Board communications and meeting preparation as needed.
The Coordinator manages the **administrative machinery surrounding Board work** so the Executive Director and Board leadership can focus on governance, strategy, relationships, and meaningful discussion.
**Meeting, Event & Organizational Support**
- Coordinate meeting locations, technology, food, registration, and other logistics as needed.
- Prepare agendas and materials using established templates.
- Ensure participants receive necessary information in advance.
- Assist with meeting notes and action-item capture when requested.
- Enter and track administrative follow-up in [Monday.com](http://Monday.com).
- Assist with occasional organizational events, convenings, and travel logistics.
- Monitor upcoming meetings and deadlines so routine preparation happens early rather than at the last minute.
**Administrative Systems & Digital Organization**
- Keep assigned [Monday.com](http://Monday.com) tasks, deadlines, statuses, and recurring administrative workflows current.
- Maintain organized Google Drive folders, shared calendars, contact lists, templates, and other administrative resources.
- Follow established document naming, filing, and record-management practices.
- Maintain recurring administrative checklists and templates.
- Support routine data entry and record maintenance as needed.
- Identify simple opportunities to make recurring administrative processes easier and more efficient.
- This role will **use and maintain Efshar’s administrative systems**. Broader organizational systems, strategic project management, dashboards, and cross-team accountability are owned through a separate Operations & Strategic Initiatives function.
**AI, Automation & Technology**
Efshar believes technology should reduce administrative burden—not create another layer of work.
The Coordinator will:
- Use AI tools to assist with meeting preparation, summaries, routine research, drafting, information organization, and administrative follow-up.
- Use [Monday.com](http://Monday.com), Google Workspace, and other technology effectively in day-to-day administrative work.
- Use and maintain established AI prompts, templates, and administrative workflows.
- Identify repetitive administrative tasks that could be simplified or automated.
- Help test and implement straightforward administrative automations when useful.
- Apply appropriate human review, judgment, confidentiality, and data-security practices when using AI.
You do **not** need to be an AI developer, automation expert, or [Monday.com](http://Monday.com) administrator. You should be curious about technology, comfortable learning new tools, and interested in using them to work more efficiently.
**What We’re Looking For**
Above all, we are looking for someone who is **reliable, anticipatory, detail-oriented, and comfortable taking ownership.**
The strongest candidate will:
- Be exceptionally organized and attentive to details.
- Follow through consistently without requiring repeated reminders.
- Naturally think a step or two ahead.
- Notice small errors, missing information, and unfinished follow-up.
- Enjoy administrative work and take pride in making things run smoothly.
- Have experience in executive assistance, administration, Board support, operations coordination, or a related role.
- Be comfortable working independently and managing multiple requests and shifting priorities.
- Communicate clearly and professionally.
- Be highly proficient with Google Workspace.
- Have experience with [Monday.com](http://Monday.com) or a comparable work-management p