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Senior Executive Coordinator Marcus JCC of Atlanta
Essential Responsibilities
Executive Support
• Manage complex calendars for the CIO and CFO, balancing organizational priorities while protecting executive time.
• Coordinate meetings, conference calls, and travel arrangements.
• Prepare agendas, briefing materials, meeting notes, and follow-up action items.
• Draft, proofread, and edit correspondence, reports, presentations, and other executive documents.
• Maintain confidential files and sensitive information with the highest level of discretion.
• Act as “executive office manager” and maintain supplies vendor/pricing function
Project Coordination
• Track deadlines and follow-up on strategic initiatives and cross-departmental projects.
• Assist in organizing planning sessions, and special events.
• Help ensure projects move forward by monitoring timelines and communicating with stakeholders.
• Prepare meeting packets, presentations, minutes, and supporting materials.
• Coordinate scheduling with volunteer leaders and committee members.
• Assist with governance-related administrative tasks.
Financial & Administrative Support Working closely with the CFO:
• Work with purchase requests, expense reports, and other administrative financial documentation.
• Assist with contract routing, vendor correspondence, and document management.
• Support annual budget preparation and audit-related administrative needs.
• Maintain organized electronic and physical filing systems.
Development & Community Relations Support Working closely with the CIO:
• Assist with donor correspondence, acknowledgments, and stewardship activities.
• Support leadership development initiatives, strategic projects, surveys, and community engagement efforts.
• Prepare presentations and reports using data from multiple departments.
• Coordinate logistics for meetings with donors, volunteers, community leaders, and external partners including meals
Office Coordination
• Serve as a welcoming and professional point of contact for internal and external stakeholders.
• Coordinate the receipt, sorting, and distribution of incoming mail and packages.
• Coordinate meeting logistics, catering, room reservations, and technology needs.
• Maintain the coffee room, including monitoring supplies, restocking as needed, and ensuring the area remains organized and presentable.
• Maintain executive files, templates, and administrative systems.
• Recommend improvements to office processes that increase efficiency and effectiveness.